Established, highly successful, global organisation based in Chiswick are looking for an experienced PA/Team Assistant to provide a high level of administration support and assistance to their Corporate Legal and Governance teams.
This is a 12 week temporary booking to start immediately. Fantastic offices, with great facilities. £16 - £18 per hour, dependent on experience.
As PA / Team Assistant you will be required to:
- Screen telephone calls – proactively deal with queries and take detailed phone messages.
- Where required, monitor incoming and outgoing email.
- Co–ordinate and arrange travel requirements (e.g. flights, hotels, taxis and visas), external training courses and medical appointments associated with travel.
- Co-ordinate external and internal meetings (including room bookings), conference calls and video conferences.
- Prepare and amend team presentations.
- Organise monthly Governance team meetings, annual Governance conference/offsite and other team events.
- Support organisation of internal training events.
- Manage and maintain team worksite folders in Sharepoint and Teams.
- Set up vendors on payment system and create purchase requisitions; support SAP invoicing procedure; proactively deal with invoicing queries; log all Legal invoices on the Legal Invoice Tracker.
- Provide administrative support during busy transactional/project activity.
- Assist with team budgeting process.
- Scan and profile Legal Documents for the Legal Database and prepare original documents for off-site archiving.
- Support new starters in the team.
- Assist with printing, binding, scanning and document formatting when required.
- Process and distribute post.
- Undertake ad hoc tasks.
To complete the role of PA / Team Assistant you will have:
- Proven PA / Team Assistant experience, providing support in a legal environment a distinct advantage.
- Working knowledge of SAP or other purchase order system
- Able to work under pressure with little supervision
- Strong attention to detail and a high level of accuracy
- Ability to use own initiative and be proactive
- Excellent IT skills, in particular Word, Excel and PowerPoint
Immediate start - must be able to commit on-going through to December