Office Management
South West London

Office Manager & Team Assistant

Ref: 38| Posted: 27th Sep 2019

Office Manager 

Fast growing, well established financial analytics organisation, require an experienced Office Manager and Team Assistant to provide full support to the Operations Team. 

The Office Manager & Team Assistant role supports a wide range of operations led processes, projects and initiatives, reporting directly to the Operations Director, you will work closely together to identify projects and and initiatives. 

The key responsibilities are split between three areas of the business and include: 

Operations & Events:

  • Executive support for Directors – expense and time sheet recording, diary planning and management, ad hoc reporting
  • Managing company events and offsites – scheduling, sourcing venues/activities/ideas, bookings and managing these through to budget
  • Travel bookings – management and preparation from requirements through to sourcing options, confirming bookings and updating diaries
  • Monitoring and updating the company online SharePoint portal
  • Administration/support for our enablement/L&D programmes 

Office & Facilities Management:

  • Facilities – main point of contact with responsibility for communications, reporting maintenance issues and arranging repairs
  • Office supplies – managing, monitoring and ordering supplies
  • Office environment – managing and communicating with employees to ensure this is kept to a professional standard, conducting daily meeting room checks
  • Visitors & meetings – Scheduling, welcoming, meeting set up, taking minutes during meetings as required

HR Support:

  • Graduate recruitment – candidate liaison, test administration, interview scheduling, materials preparation
  • Onboarding new employees – employee liaison, onboarding admin, administration of the induction programme
  • Administering the Culture Team – scheduling meetings, supporting events, budgeting etc
  • Maintaining HR related knowledge share content on the portal – including culture team, people, policies & office requirements

As Office Manager & Team Assistant you will have: 

  • Proven office management experience, including support across, HR, facilities and PA Assistance 
  • Organised, proactive individual with enjoys working as part of a team 
  • Events planning & organisation 
  • Strong diary management experience 
  • Excellent communication skills with first class attention to detail 

In return you will receive a competitive salary - excellent benefits, including performance related bonus and a tailored personal development and training programme.