Executive Assistant / PA to Leadership Team - To start in January 2022 until filled permanently
2 - 3 days in the office (MUST be a Tuesday) Remote the rest of the week. Based in Richmond, Surrey. Immediate start - must commit on an on-going basis.
If interested in the permanent role, it will be based Richmond & Frimley once placed permanent.
International, well-known brand name organisation, requires an experienced PA/Leadership Team Assistant to join their amazing team.
When you are in the office, you can enjoy a fantastic working environment and being part of a friendly, successful team! 35 hours per week, Monday-Friday with flexibility to start earlier/finish later, to enjoy a better work/life balance.
A long established company offering a number of lifestyle brands with commitment to making sure their products are friendly to the environment and with plans towards helping to make the world a cleaner, greener place.
You’ll be the ultimate guardian and gatekeeper of the Leadership Team. You’ll partner and support them and their teams to efficiently and effectively grow the business and brands.
Responsibilities :
- Managing and driving the European calendar drumbeat of activities, meetings and events
- Managing the agendas, writing notes/actions & ensuring meeting attendees are fully prepped
- Provide admin support for the leadership team (diary, travel, expenses, organising meetings/offsites, creation of decks/information packs)
- Budget tracking (where applicable)
- Custodian of internal comms
- Co-ordination of people announcements (in conjunction with the HR team)
- Communicating key business messages on behalf of the leadership team
- Purchase orders
- Support and back fill for the Office Manager
- Partner with Office Manager mand gatekeepers in Europe to organise Europe wide events
- Partner with Office Manager to organise UK office based events
- Involvement in ad hoc projects
Experience you will bring :
- Supported senior leaders in an administrative role
- Slick at diary management, expenses and arranging travel
- Worked in a fast-paced environment
- Competent Outlook and Office Skills
- Organising events
- Experience of working with cross functional teams
Top skills you will bring:
- Super organised
- Motivated, driven and passionate
- Initiative - Superb at tackling and solving any challenges thrown your way
- Ability to spin lots of plates at the same time
- Forward thinking – ability to plan ahead and anticipate any issues or opportunities
- Unflappable when faced with change and ambiguity
- Starter/finisher
- Discreet