Conference Assistant
27k - 28k pro rata

Conference Executive

Ref: 189| Posted: 16th Jun 2021

Part-time Conference Executive 27k - 28k pro rata. 

Based in Teddington, Middlesex - It will be home based initially and then you will need to commute to the office on a daily basis. 

20 hours per week - Maternity Cover (through to March 2022) - It may extend beyond this point. 

Well established, professional business conference organisation, requires an experienced Conference Administrator / Executive to provide first class support to the event management team, who will be providing  their services for organising in-person, virtual and hybrid events, for not for profit, charities and medical related organisations.

As Conference Executive you will assist with providing, advice and support for events on behalf of a variety of clients.

Some of your day to day tasks in the role of Conference Executive will include:

  • Liaising with clients to gather further information, about their requirements
  • Liaising with speakers or special guests
  • Overseeing the production of collateral for all events
  • Assisting with creating detailed plans for events (e.g. timelines, venues, suppliers, legal obligations, staffing schedules, etc) and ensuring that deadlines are observed
  • Securing and booking suitable meeting venues and hotel accommodation
  • Ensuring insurance, legal, health and safety obligations are adhered to with the support of the event manager
  • Coordinating venue management, caterers, stand designers, contractors and equipment hire
  • Organising facilities for car parking, traffic control, security, first aid, hospitality and the media
  • Planning room layouts and the entertainment programme, scheduling workshops and

To fulfil the role of Conference Executive you will have:

  • Proven events administration or events executive support experience
  • Have excellent time management and delegation skills
  • Be able to establish productive relationships with people at all levels
  • Have good communication, organisational and presentation skills
  • Be commercially aware and customer-focused
  • Have knowledge of sales, marketing or copywriting
  • Degree educated desirable

Standard business hours are Monday to Friday - 9am - 5:30pm, potential longer hours may be required, particularly in the run up to events

Weekend and evening may also be necessary and overnight stays away from home will be required for residential conferences. 

This role will be 20 hours per week.  

Local to Richmond, up to £28,000. It will be home based initially and then you will need to be happy to commute and work out of the offices.